Your Expedition Portal
Brenau University New York City Expedition 2019
3 Day New York City Expedition (2-night hotel)
Wednesday, October 16 (pm departure with overnight trip to NYC) – Sunday, October 20, 2019 (noon arrival)
Trip Cost: $1,085 (Student Quad Occupancy)
Adult Double Occupancy: $1,185
Adult Single Occupancy: $1,385
Trip prices are tiered based on the number of paying travelers per motorcoach, and registrations will begin at the 20-24 tier. If the number of travelers fall short of this target, the itinerary may be adjusted to compensate, or as a last resort, the trip price raised. If the number of travelers exceeds this target, your trip cost will be reduced accordingly prior to the final payment. For reference purposes, the tiers can be viewed here.
Payment schedule: The Academic Expeditions online payment system is able to accept multiple payments over the course of the payment period. A $100 deposit is required to hold a spot on the trip roster upon registration and we also encourage guests to keep their payments to as few as convenience allows. We have set up a schedule for the balance to be paid in 5 installments, with the last installment to be paid 1 months prior to the trip. We do require that all payments are made in full 30 calendar days prior to the trip departure date.
Price is all inclusive and includes (Academic Expeditions agrees to provide each of the following goods and services for the duration of the tour to each participant traveling with Brenau University):
- Professional General Liability and Errors and Omissions Insurance Policy ($10,000,000)
- Deluxe motor coach transportation with driver and all transfers (6 days)
- Round trip motor coach transportation between Gainesville, GA and New York, NY
- Premium hotel accommodations (2 nights at Hyatt Place Secaucus/Meadowlands)
- Custom designed itinerary
- Full time professional Academic Expeditions tour educator/guide per coach (3 days)
- Half Board: two (2) meals per day (3 Breakfasts and 3 Dinners)
- Entrance fees to all program sites and day/evening activities, including The MET admission (self-guided tour), Empire State Building Observatory ticket, UN Guided Tour, Broadway show: Aladdin (TBC), Ferry to Liberty and Ellis Islands, 9/11 Memorial & Museum
- All taxes
- All gratuities (tour leader and driver included)
- 24 Hour emergency access number
- Lunches (at own expense)
- Optional Trip Insurance
Understand your Cancellation and Insurance Options:
Be advised that any cancellations, whether it be self-initiated or initiated by the group leadership due to behavioral or academic reasons, will be subject to refund or forfeiture based on the our cancellation schedule, as detailed in our Terms and Conditions. Cancellations due to medical reasons or weather will be subject to the conditions of our Standard Insurance Policy. If the CFAR (Cancel for Any Reason) option is applied, it supercedes the above terms. Our insurance options and what they cover are explained in our insurance page.
View our complete Terms & Conditions here:
Payment Schedule: Deposit fees must be submitted at time of registration. Tour participation is not guaranteed unless full payment has been received 60 days prior to departure date and is subject to forfeiture of all monies paid to date if these obligations are not met. Please make checks payable to Academic Expeditions, Inc.
Cancellations: Any cancellations must be submitted in writing or by phone to this office. For cancellations received more than 120 days prior to departure date, a fee of $100 per person will be retained. Between 119 and 61 days prior to departure date, a fee of 25% of trip cost will be retained. Between 60 and 31 days prior to departure, a fee of 50% of the trip cost will be retained. Within 30 days of departure, all monies paid may be forfeited. This policy applies to all reasons for cancellation, including behavioral & academic issues (e.g. suspension, low grade average, etc.) or leaving the school after registering for the trip.
Ticketing fees are nonrefundable once individual tickets have been issued through Academic Expeditions. Any cancellations will be subject to the cancellation fees above plus any extra fees associated with the costs of airfare and hotel contractual obligations levied upon Academic Expeditions. Contracted price is based on a quoted minimum of paying participants per motor coach. Please note that the contracted price may increase if numbers fall below the minimum stated in the registration. Further, AEI reserves the right to cancel any tour if this increased payment is not received by departure date. Refunds are subject to AEI’s discretion based upon monies paid to date and time of cancellation.
The standard insurance, if included, will cover certain instances of cancellation. If cancel for any reason insurance (CFAR) is also purchased separately, this additional coverage supersedes the above cancellation agreement and travelers with CFAR insurance may cancel up to 48 hours prior to departure date and receive 75% of total payment to date refunded.
Group Utilization: Ticketing fees are non-refundable once individual tickets have been issued through Academic Expeditions. Any cancellations will be subject to the cancellation terms plus any extra fees associated with the costs of airfare and hotel contractual obligations levied upon Academic Expeditions. Contracted price is based on a quoted minimum of paying participants per motor coach. Please note that the contracted price may increase if numbers fall below the minimum stated in the registration. Further, AEI reserves the right to cancel any tour if this increased payment is not received by departure date. Refunds are subject to AEI’s discretion based upon monies paid to date and time of cancellation. If the group organizers cancel the trip 120 days prior to the departure date due to insufficient registrations, we will refund all monies paid by existing registrants.
Airfare: Once group airfare has been ticketed through Academic Expeditions, tickets are non-refundable. Any cancellations will be subject to the cancellation fees stated above plus any extra costs associated with the cost of airfare. Any deviations, extensions or requests different from the air booking that will incur a cost will be the responsibility of the contracting organization and / or participant.
Baggage Fees: Unless otherwise stated in the trip inclusions, airline imposed baggage fees are not included in the price of the trip.
Dietary Needs: Academic Expeditions (AE) considers the overall safety and health of our travelers a top priority. We respect the specific needs of each of our travelers while participating in our programs. Special dietary or allergy requests submitted online or via the group leader will be communicated clearly to each of the dining venues that your tour will patronize. Due to the unpredictable nature of the group dining or open-selection food court experiences, we further request that the individual traveler or their parent/guardian/faculty chaperone further communicate their specific needs to both AE and restaurant staff at the time of the meal to insure that these needs are met properly.
Hotel & Services: All hotel and services included in our offer are subject to availability when the reservations are made. Should we be unable to confirm hotel/hotels listed in our offer, we will attempt to secure space at a similar hotel of equal standard and budget. In the event that a similar hotel is not available, a supplement may be charged if a higher category hotel is available. All services will be requested with the receipt of final payment.
Bus & Transportation: Buses used for transfer, sightseeing and touring have a maximum capacity of 56 passengers unless otherwise stated. For larger groups or groups with an excess of baggage, two or more buses may be required.
Fuel Surcharges: Academic Expeditions reserves the right to pass on any future airline and/or motorcoach fuel surcharges that are added on to our contractual pricing from our vendors at any time up until trip departure date.
Gratuities: The trip price quoted is all inclusive (including all gratuities) but travelers are welcome to remunerate further at their discretion for exceptional services rendered.
Please: You are welcome to call our Finance Office at (917) 608.4177 from 9:00am to 5:00pm with any inquiries or send any payments, contracts, and registration forms to us at:
Academic Expeditions, Inc.
Post Office Box 7661
Charlottesville, Virginia 22906
LIABILITY AND RISK
Trip members have the responsibility to select a trip appropriate for their abilities and interests. Trip members are held responsible for being in sufficient good health to undertake the trip. Trip members are responsible for preparing for the trip by studying the itinerary and pre-departure information packets sent by Academic Expeditions, Inc. (AE) and for bringing the appropriate clothing and equipment as advised therein. Academic Expeditions reserves the right to accept, refuse, or decline service to any guest before or during a trip.
Changes to the Itinerary: Academic Expeditions reserves the right to alter the itinerary and make route, lodging and activity modifications before or during a trip. Itineraries are planned up to a year in advance and unforeseen conditions may necessitate changes.
IMPORTANT TRAVEL INFORMATION & LIMITATION OF LIABILITY: These paragraphs (together with the Release of Liability below) define our responsibility with respect to all our trips.
PLEASE READ THIS CAREFULLY. Payment of your deposit represents your acceptance of the following terms and conditions:
Academic Expeditions, Inc. (AE) gives notice that services provided in connection with its itineraries, including transportation, hotel accommodations, restaurants, and other services are purchased from various independent suppliers who are not affiliated with AE in any way. Although it endeavors to choose the best suppliers available, AE has no right to control their operations and therefore makes these travel arrangements upon the express condition that AE and it own agents and employees, shall not be liable for any delay, mishap, inconvenience, expense, irregularity, bodily injury or death to person, or damage to property occasioned through the conduct or default of any company or individual engaged in providing these services. Each of these passengers’ conveyance companies, tour companies, hotels, restaurants, etc., is subject to the laws of the state or country where the service is provided.
AE shall not be liable for: (a) expenses such as additional hotel nights and meals not specified in the individual trip itineraries which may be required either en route/prior to/or following a trip, when caused by individual clients’ travel arrangements, by airline scheduling or airline schedule changes, canceled flights, missed flight connections, or by other factors not under AE’s control (b) expenses incurred in recovering luggage lost by airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad and (c) bodily injury or property damage, for any reason including but not limited to acts of God, weather, quarantines, regulations, terrorism, war or failure of conveyance to arrive or depart as scheduled, etc. over which it has no control.
AE reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes.
AE reserves the right to decline to accept or to retain from further participation any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or any person who actions or deportment impede trip operation or the rights, welfare or enjoyment of other trip members. A refund based on cost of unused land services is the limit of AE responsibility in such a case.
Trip Members Responsibility: Trip members are held responsible for being in sufficient good health to undertake the trip. Trip members are responsible for preparing for the trip by studying the itinerary and pre-departure information packets sent by Academic Expeditions and for bringing the appropriate clothing and equipment as advised therein.
Limitation of Liability & Assumption of Risk
These Paragraphs (together with the release of liability section of the application form) define our responsibility with respect to all of our trips.
PLEASE READ THIS CAREFULLY. Payment of your deposit represents your acceptance of the following terms and conditions:
By checking the “Terms and Conditions” on the registration form, I acknowledge that I have voluntarily applied to participate on the AE trip (or to a trip which I may subsequently transfer to). I am voluntarily participating on the tour or expedition with knowledge that travel to the foreign countries and/or remote areas visited by this trip involves numerous risk and dangers including, but not limited to: (1) the forces of nature; (2) civil unrest; (3) terrorism; (4) roads, trails, hotels, vehicles, boats or other means of conveyance which are not operated nor maintained to standards common in the United States; (5) high altitude; (6) accident or illness without access to means of rapid evacuation or availability of medical supplies; (7) the adequacy of medical attention once provided; (8) physical exertion for which I am not prepared; (9) consumption of alcoholic beverages; (10) negligence (but not the willful or fraudulent conduct) on the part of AE, or others; or (11) the wild animals I may be exposed to. I acknowledge that the enjoyment and excitement of adventure travel is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement, being a reason for my voluntary participation.
I HEREBY AGREE TO BE RESPONSIBLE FOR MY OWN WELFARE, AND ACCEPT ANY AND ALL RISKS OF DELAY UNANTICIPATED EVENTS, ILLNESS, INJURY, EMOTIONAL TRAUMA OR DEATH.
RELEASE: I acknowledge that the cost of AE trips have been based upon trip participants executing this Release of Liability and Assumption of All Risks. Therefore, as lawful consideration for being permitted to participate on such trip(s), I hereby RELEASE AND DISCHARGE AE AND ITS AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY ARISING FROM MY PARTICIPATION IN THE TOUR OR EXPEDITION. I agree this release shall be legally binding upon myself, all minors under the age of 21 traveling with me, my heirs, successors, assigns, and legal representatives; it being my intention to fully assume all the risk of travel and to release AE from any and all liabilities to the maximum extent permitted by law.
I understand that all applications are subject to acceptance by AE and upon acceptance shall be deemed to have been entered into and to be performed at New York, New York. In the unlikely event a legal dispute should arise involving any subject matter whatsoever, I agree that the following conditions will apply: (a) the dispute shall be settled by binding arbitration through the American Arbitration Association at New York, New York; (b) the dispute will be governed by New York law; and (c) the maximum amount of recovery to which I will be entitled under any and all circumstances will be the land cost of my trip with AE.
Click below to view how it all comes together in your complete itinerary.
*Your itinerary will be evolving as the trip nears and more appointments are confirmed. The actual order and flow of non-scheduled sites will likely be adapted before and even during your trip. The above link will always connect you to the latest version of the itinerary as it developed further.
Countdown to Your Expedition
DONATE: Looking to Donate toward another person's travel experience? Click here.
Elitsa was born and raised in Bulgaria where she received her Bachelors in Italian and Masters in Alternative Tourism. Curiosity and luck led her to the US which she now calls home. Travel has always been a big part of her life from the early family vacations to the Black Sea to the latest road trip exploring the coast of Uruguay. She has over 6 years of experience developing programs in the United States and Canada for international visitors. Her other big passion is food and she strongly believes that the best way to experience new cultures and places is through their cuisine. When she is not planning the next trip, you can find Elitsa leading scrumptious and educational food tours of San Francisco.
Contact: Email Elitsa / c: 917-608-1418
Learn More about the Destinations You’ll Experience:
New York City
The "Big Apple" is often called the Capital of the World, and justly so as not only is it the home of Wall Street, Broadway, 5th Avenue, the Statue of Liberty and the United Nations, but its magnitude as an immigration portal means just by walking the busy streets, you'll rub shoulders with an amazing melting pot of humanity.
Browse Below to learn more...
Sites and Experience Highlights in New York City... (click for more)
The sites of New York City are too numerous to list, and for many visitors, their most memorable experience might be a celebrity sighting, a hot-dog stand, or a flamboyant street performer. But below is a list of the highlights most visitors come to see.
A short ferry ride takes you to these two great symbols of America as the land of opportunity and freedom. The best views of the Statue of Liberty are front the ferry and the island itself, but reserved tickets (limited availability) allow visitors to climb up to the pedestal platform. Nearby, Ellis Island served as the primary US Immigration processing center during peak years, but is now restored as the US Immigration Museum. There’s a good chance that some of your own blood flowed through here, as an estimated 1/3 of Americans can claim ancestry through Ellis Island.
A walking tour of Lower Manhattan takes in NYC’s earliest and most recent history. This is where the first European settlers began colonizing at the mouth of the Hudson River, but it is also where some of NYC’s most modern buildings and corporate giants are located. Battery Park and Bowling Green both make for natural retreats from the surrounding hub-bub, as Trinity Church and Saint Paul’s Church offer historical and spiritual sanctuary. Stand on Wall Street in front of Federal Hall where George Washington became the first President of a struggling nation, and look upon the New York Stock Exchange where that nation now struggles with volatile prosperity. A reverent stop at the September 11th Memorial is a must, where one will be able to walk around the memorial fountain footprints of the World Trade Center towers attacked on 9/11. The underground museum takes people back to the tragic day that changed our history. The new One World Trade Center "Freedom Tower", is the tallest building in the US at appropriately 1776 feet tall, and visitors can go up to the One World Observatory.
Mid-Town Manhattan is a shopping and entertainment section with the Garment District, Macy’s famous department store, Madison Square Garden and the Empire State Building all within a few blocks. The elevator trip and view from the Empire State Building’s viewing platform is justifiably romanticized and is a must see while in NYC.
Times Square. Stand in the middle of the crossing created by Broadway and 7th Ave and you’ll know this is the spot where “the city never sleeps.” This is the neon, marquis-lit Theater district filled with megastores, theme restaurants, and mostly comical street peddlers. It’s also where the nation celebrates the New Year.
Rockefeller Center is another hub of “as seen on TV” activity. One can take the NBC Studio Tour, or come early and try to snag a second of celebrity in the background shots of NBC’s Today Show. The view from Top of the Rock is perhaps the best in the city, day or night allowing you a full view of central park. Tours are also available of the nearby Radio City Music Hall.
5th Avenue is home to some of the most prestigious stores in America, but also to many other theme stores within reach of the common folk. This stretch of “shopping on steroids” is invigorating to some, but to those whom it merely overwhelms, there are peaceful retreats to be found in St. Patrick’s Cathedral, the largest gothic Catholic cathedral in the US, and in tranquil Central Park.
Central Park: Right in the heart of Manhattan, the grid pattern of streets give way to this oasis of winding paths, rolling lawns, gardens, ponds, and playgrounds. While tourists may hire a horse carriage, pedi-cab, or rowboat, New Yorkers love this recreation retreat even more on foot. Warmer weather brings out many entertaining street musicians.
Brooklyn Bridge: a walk across the pedestrian and bike path provides great views over the East River, Brooklyn and Manhattan.
Chinatown and Little Italy are overlapping neighborhoods with Chinatown’s expanding cheap shops, exotic food stands, and cafes dominating the area in recent decades, but Little Italy maintains its character along restaurant-lined Mulberry Street.
The American Museum of Natural History is the largest natural history museum in the world and is bustling with artifacts and displays on wildlife, ecology, environment and human culture.
West Point is up-river a few hours from NYC and one can tour the US Army’s elite training academy
Academic Expeditions is an accredited educational travel provider and a member of the major student travel, guiding, and transportation organizations across the country.
Contact Us: 917.520.5453 (General Inquiries) / 917.608.4177 (Registrations and Billing)