Travel 101


Your Travel Protection Inclusions and Optional Upgrades

Academic Expeditions recognizes the importance of travel protection and purchases a Standard Travel Protection Plan on behalf of every participant in all groups that are traveling by air.  The Plan includes pre-trip cancellation, trip interruption, medical and accident coverage, medical evacuation, and baggage loss and delay.

For groups that are traveling exclusively by ground transportation, this Standard Travel Protection Plan is available for purchase.  In addition to the Standard Travel Protection Plan, we offer the additional coverage option CFAR “Cancel For Any Reason” that includes the standard features and may enable participants to cancel their tour for any reason up to 48 hours prior to departure date and receive a 75% refund of the cancellation penalty imposed.  (Note, the CFAR option is not currently available for residents of New York)

The insurance benefits are underwritten by United States Fire Insurance Company, Eatontown, NJ. Non-insurance related services are provided by One Call 24 Hour Assistance Services and Global Xpi and are not underwritten by United States Fire Insurance Company.   Benefits are administered by: Trip Mate, Inc. (in CA & UT, dba Trip Mate Insurance Agency) 9225 Ward Parkway, Suite 200, Kansas City, MO 64114, 1-800-888-7292.

To learn more about the specifics of how each traveler may be protected, follow this link: Travel Protection Plan

If you have additional questions, you may contact us via phone at 917-608-4177 or email our Director of Finance, Kara Williams, at to learn more.


See What an Academic Expedition is All About!

Ways to Make the Most of Your Expedition:

Check out our Travel101 section for tips and resources for preparing for your trip.


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Professional Afflilations

Academic Expeditions is an accredited educational travel provider and a member of the major student travel, guiding, and transportation organizations across the country.



Contact Us:  917.520.5453 (General Inquiries) / 917.608.4177 (Registrations and Billing)