We believe that all-inclusive travel is the best option for student programs. With Academic Expeditions you never have to worry about hidden costs or fees. Below we have listed the standard features on every expedition. If you do not see something you are looking for — whether that be professional photographs, backpacks, t-shirts, memorial wreaths, study journals, or any other resource — please don’t hesitate to let us know. As your trip is fully customized to meet your needs, we will try our very best to add it to your expedition.

Roundtrip airfare

For groups traveling by air. Baggage fees are often included as well, however this is another customizable aspect of your program; see details listed on your Trip Portal.

Deluxe motor coach transportation

Only newer model motor coaches from insured and experienced operators are considered. All come with restrooms, air-conditioning, video, and reclining seats.

Full-time 24/7 expedition leader

Our own Academic Expeditions leaders are present during every moment of the tour for your added safety, education, and sense of well-being. Their relational engagement in and in-between cities will add a sense of security and continuity to the educational information they also provide.

Premium hotel accommodations

Accommodations are all of the highest quality and all are well known names such as Marriott, Sheraton, and Hilton. All are situated in the best areas exactly where you want to be.

Professional nighttime security

Our accommodations are always in safe areas. For student groups we hire trusted private security on our floors throughout the night.

3 meals a day

Our meals are all premium quality and our restaurant choices generally include a variety of historic inns, taverns, and finer dining experiences.

Admission to all activities and educational programming

Entrance fees to all museums, sites, and programming as listed on your itinerary, including evening activities such as theatrical productions (Broadway shows) and sports events (baseball games, etc).

All gratuities

Driver and guides included. For exceptional service, feel free to add an additional thank you.

Name badges

Every participant receives a personalized, laser-engraved name tag with our 24-hour emergency contact number.

Comprehensive travel insurance program

We recognize the importance of travel protection and purchase the travel protection plan on for every participant on our tour packages. The plan includes Trip Cancellation, Trip Interruption, Accident and Sickness Medical Expense, Medical Evacuation, Baggage Loss and Baggage Delay coverage. The plan, which Academic Expeditions purchases on your behalf includes CFAR “cancel for any reason” coverage. This enables participants to cancel their tour for any reason up to 2 days prior to departure and receive reimbursement in the amount of 75% of non-refundable payments or deposits paid for Academic Expeditions arrangements, less any refunds provided. Note: CFAR is not currently available for residents of New York.

This comprehensive package is offered by TripMate Insurance, a leader in the tour insurance industry. If you have registered for a trip and would like to view your online insurance pamphlet, or for more general information about the travel protection we offer, visit our Insurance(opens in a new tab) page for full details.

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